Office Administrator/Job File Coordinator
Full Time • Hillsboro
(Bi-lingual preferred, but not required)
Our Franchise is seeking someone who speaks fluently in both Spanish and English, and is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys working with others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero! Please note this position is 100% in person, in the office.
Primary Responsibilities
Our Franchise is seeking someone who speaks fluently in both Spanish and English, and is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys working with others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero! Please note this position is 100% in person, in the office.
Primary Responsibilities
- Assist with customer service and management of the customer experience
- Assist with scheduling
- Enter jobs into the operating system
- Maintain customer and client communications
- Ensure estimates are distributed to all necessary parties
- Review and validate project file documentation
- Confirm scope of work with Project Manager
- Support Project Manager's by ensuring customer and client agreement on scopes and estimates
- Distribute estimates
- Interface with subcontractors for availability
- Sign up new subcontractors and maintain insurances and licensing
- Acquire proper permits as necessary and ensure all correct procedures are being followed with local municipalities
- Schedule inspections with building departments
- Order materials and supplies as needed
- Update project schedule and timeline
- Update contract status with change orders and keep customer and client advised
- Manage collections activities
- Perform project close-out
Necessary Experience and Skill Set
- Superb customer service and track record
- Effective written and oral communication
- Intermediate math skills
- Experience in restoration and/or construction preferred
Formal Education/Training
- High school diploma/GED
- Associates or Bachelor of Business Administration preferred
Wages
- $20.00-$23.00 per hour, dependent on experience and leadership skills.
Benefits
- Health Insurance
- Dental Insurance
- Vison Insurance
- Paid Time Off
- Paid Sick Time
- Bonus
Compensation: $20.00 - $23.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Picture yourself here fulfilling your potential.
At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
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