Job File Coordinator/Admin Assistant Wailuku

Job File Coordinator/Admin Assistant

Full Time • Wailuku
SERVPRO of Hawaii | Maui:  Junior Job File Coordinator 

We’re seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership.

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.

Primary Responsibilities

·         Monitor job file status 

·         Monitor job file audit status

·         Maintain job file WIPs

·         Monitor and ensure client requirements are followed

·         Review and validate initial field documentation

·         Create preliminary estimate

·         Daily job file coordination 

·         Perform job file backup

·         Maintain internal and external communications

·         Prepare job file reports

·         Complete and review job file documentation for final upload and the audit process

·         Complete job file audit process 

·         Perform job close-out

·         Assist other departments, as needed

Position Requirements

·         2+ year(s) of administrative or office-related experience

·         Experience with writing estimates, job file processes, and quality assurance a plus

·         Experience in service industry environment a plus

·         Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times

·         Polite, confident, and excellent customer service skills, including listening and questioning skills

·         Ability to remain calm and professional during tense or stressful situations

·         Excellent organizational skills and strong attention to detail

·         Very self-motivated and goal-oriented

·         Ability to multi-task

·         Capability to work in a fast-paced, team-oriented office environment

·         Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)

·         Ability to learn new software, including Xactimate® and proprietary software

·         Minimum of HSD/GED preferred

·         Ability to successfully complete a background check subject to applicable law


·         40 hours/week, flexible to work overtime when required

·         Vary between 7 a.m. and 7 p.m.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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